Set Up Stripe Integration

Integrating Stripe with Rillet streamlines your payment processes by connecting your Stripe account directly to your financial system. This integration helps ensure that your payments, fees, and subscriptions are accurately mapped and synchronized, giving you clear insight into your financial operations.

In this article, we will walk through the basic set up for Stripe syncing. This can be used for both Stripe for Payments and Stripe Billing set up.

To Integrate Stripe to Rillet:

There are two ways to access the Stripe integration:

1. Launchpad: Access the Stripe integration through the Browse Integration section from the Launchpad.

   
2. Organization Settings:

   1. Click your company logo in the lower-left corner of the screen.

   2. Go to Organization Settings > Integrations.

      
3. In the Payments & Tax section, select Stripe > Not Connected.

   
4. Follow the on-screen instructions to log in to your Stripe account using your credentials.

   

1. After connecting your Stripe account, a mapping page will appear in Rillet.

   1. Stripe Accounts

      • Click the Edit button to begin modifying the GL account mappings.

      • To map an account, you can select one from your existing Chart of Accounts.

      • If you need a new account, click the + Create Default ... Account button to generate a new 4-digit GL account.

      • Once you have finished setting up your mappings, click Save.

        The available mappings include:

        • Stripe Balance Account: This is where all Stripe funds are held until transferred into your bank account.

        • Stripe Payment Account: This is where payments will be credited when there is no corresponding invoice. All invoice payments will be credited in your Accounts Receivable account.

        • Stripe Fees Account (Expense): This is where all Stripe transaction fees will be recorded.

        • Stripe Fees Account (Revenue): This is commonly used for the Stripe Revenue sharing program cash inflows.

        • Stripe Application Fees Account: This is where any Stripe Application Fees are recorded (note that a + Create Default ... Account button is not available for this mapping).

   2. Stripe to CRM Collaboration

      • Click the Edit button to enable the import of Contracts, Products, and Customers via your CRM.

      • Confirm that invoices will be automatically imported from Stripe.

      • Click Save when you are finished editing.

      • For Connect Stripe Invoices to Salesforce:

        • Toggle this option to make a custom metadata attribute field available for Salesforce customer ID and Salesforce product ID.

        • If toggled off, existing Contracts, Products, and Customers already imported into Rillet will remain unchanged.

   3. Stripe Subscriptions

      • Click the Edit button to enable subscription-related features.

      • Toggle on Synchronize Subscriptions to automatically create Contracts for Stripe subscriptions.

      • Toggle on Prevent Sync of Zero Invoices to avoid syncing invoices with a zero value.

      • Set Sync Data From to the date from which Stripe data should begin importing (ensure this date is after any historical data has been imported).

      • Update Customer Profile - When enabled, any changes to Stripe customer names and addresses will be continuously synced back into Rillet.

      • Click Save when finished editing.