Gusto
Connect Gusto to Rillet to automatically import payroll data without manual uploads or spreadsheets. This integration helps you keep payroll entries accurate and up to date, reducing errors and saving time after every payroll run.
Note: You’ll need admin access to Gusto to complete the connection. Any Rillet Admin user can finish the payroll mapping setup once the integration is connected.
Connect Gusto to Rillet
There are two ways to access the Gusto integration:
Launchpad: Access the Gusto integration through the Browse Integration section from the Launchpad.
Organization Settings:
Click your company logo in the lower-left corner of the screen.
Go to Organization Settings > Integrations.
Under Payroll, select Gusto > Not Connected.
A secure Finch window will open. Click Continue to proceed.
Click Continue to authorize data access and proceed with the setup.
Click Connect to begin the integration process.
Once authenticated, begin with the General step and fill in the following fields:
Sync data from: Select the effective start date for syncing payroll data from Gusto.
Note: Only payroll runs with a date on or after the selected date will be imported. Older data will be ignored.
Last successful sync (optional): Record the last successful sync date for tracking purposes.
Select Next Step to continue.
Map the departments from Gusto to the departments in Rillet.
Payroll Departments (left): Departments pulled from Gusto.
Rillet Field Mapping (right): Select a corresponding Rillet department for each Gusto department.
Note: All departments should be mapped to ensure proper allocation of payroll data.
Select Next Step to proceed.
Map pay types to default GL accounts for accounting purposes.
Pay Types (left): Earnings, Salary, Wage, Reimbursement, etc., pulled from Gusto.
Liability Default Account: Choose the GL account to record the payroll liability (i.e., the amount owed to fund the payroll).
Expense Default Account: Select the account used to recognize the payroll expense for each pay type.
Department-specific accounts (optional): Override the default expense or liability account for specific departments.
Note: Useful when some departments require classification under different GL accounts (e.g., Cost of Goods Sold instead of Operating Expense).
Taxes and Benefits Mapping (bottom of the screen): Map Employee Taxes, Employer Taxes, Employee Deductions, and Employer Contributions to appropriate accounts.
Tip: These are often mapped to a payroll liability or clearing account, as they’re pass-through amounts.
After completing all allocations, click Finish Setup to save your integration and enable automated payroll syncing.
Tip: Use department overrides to route specific costs—like engineering payroll—to alternative GL accounts such as COGS instead of Operating Expenses, ensuring accurate cost classification.
Create Payroll Journal Entries
Rillet will automatically create payroll journal entries once a payroll run is finalized in Gusto, based on your mapping setup.
Example (summarized):
Account
Debit
Credit
Earnings
1,000,000
Employer Taxes
90,000
Employer Contributions
50,000
Employee Taxes
100,000
Employee Contribution
14,000
Payroll Liability
1,026,000
Match Payroll Payments in Your Bank Feed
Once payroll expenses are recorded and the liability is established:
Match cash payments to Gusto (and providers like 401k) against the Payroll Liability account.
Use Quick Entry to reduce the liability balance as payments are made.
ProTip: Confirm the net impact of the Payroll Liability through the Account Register.
See Also
For more setup options and related integrations, see the following articles:
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