Justworks
Connect JustWorks to Rillet to automatically import payroll data with zero manual uploads or spreadsheet work. This integration helps you keep your books accurate and up to date, reducing errors and saving time after each payroll run. A simple and reliable way to streamline payroll accounting.
Note:
Before starting, ensure you have access to both your JustWorks and Rillet accounts. You’ll also need admin permissions in JustWorks to complete the authentication.
Connect JustWorks to Rillet
There are two ways to access the JustWorks integration:
Launchpad: Access the JustWorks integration through the Browse Integration section from the Launchpad.
Organization Settings:
Click your company logo in the lower-left corner of the screen.
Go to Organization Settings > Integrations.
Under Payroll, select JustWorks > Not Connected.
A secure Finch window will open. Click Continue to proceed.
Click Continue to authorize data access and proceed with the setup.
Click Connect to begin the integration process.
Once authenticated, begin with the General step and fill in the following fields:
Sync data from: Select the effective start date for syncing payroll data from Justworks.
Note:
Only payroll runs with a date on or after the selected date will be imported. Older data will be ignored.
Last successful sync (optional): Record the last successful sync date for tracking purposes.
Select Next Step to move to Department Mapping.
In this step, map the departments from Justworks to departments in Rillet.
Payroll Departments (left): These are the departments pulled from Justworks.
Rillet Field Mapping (right): For each Justworks department, select a corresponding department in Rillet.
Note: All departments should be mapped to ensure proper allocation of payroll data.
Select Next Step to proceed to Pay Type Allocations.
Here, you’ll map pay types to default GL accounts for accounting purposes.
Pay Types (left): Earnings, Salary, Wage, Reimbursement, etc., pulled from Justworks.
Liability Default Account: Choose the GL account to record the payroll liability (i.e., the amount owed to fund the payroll).
Expense Default Account: Select the account used to recognize the payroll expense for each pay type.
Department-specific accounts (optional): You may override the default expense or liability account for specific departments.
Note: Useful when some departments require classification under different GL accounts (e.g., Cost of Goods Sold instead of Operating Expense).
Taxes and Benefits Mapping (bottom of the screen): Map Employee Taxes, Employer Taxes, Employee Deductions, and Employer Contributions to appropriate accounts.
Tip: These are often mapped to a payroll liability or clearing account, as they’re pass-through amounts.
After completing all allocations, click Finish Setup to save your integration and enable automated payroll syncing.
Tip: Use department overrides to route specific costs—like engineering payroll—to alternative GL accounts such as COGS instead of Operating Expenses, ensuring accurate cost classification.
See Also
For more setup options and related integrations, see the following articles:
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