Rippling
Connect Your Rippling Integration
Navigate to the Rippling App Shop and select Rillet under the Accounting Software category:
Alternatively Follow this link to access the Rillet app in Rippling.
Once within the App, click Connect account
Note that the user connecting the app must have the permissions to install and manage apps within Rippling.
Once the connection flow is started, follow the Rippling prompts to assist with setup and configuration of new users.
Information on read access for data sharing - click
AuthorizeRillet access - Here you will select who should have access, if you choose to manually select who gets an account, be sure to give yourself access before finalizing the connection
Once connected you will receive a confirmation that you are done, click Visit the app
You will be taken back to the app in Rippling with a list of employees and their access status. Double check that you have access granted to yourself
You can then go back to Rillet and check on the integrations page that Rippling is connected
Rippling SSO Login & User Management
Once connected to Rippling, you will use Sign in with Rippling to log in to Rillet.
To grant access to employees to Rillet, you can manage their access directly via Rippling by selecting Grant/Revoke Access within the app.
Set up your Payroll Mapping in Rillet
To set up your Rippling <> Rillet Mapping, navigate to the Rippling integration within Organization Settings > Integrations. You’ll be taken through a step-by-step workflow to map your Rippling information into Rillet
General
Sync data from: Any payroll runs with an effective date on or after this date will be synced into Rillet. Rillet will ignore any information prior to this date.
Payroll liability account: This account will be used to record the amount due to Rippling for the funding of the payroll run.
Department Mapping
In the next step, you will map your Rippling Departments (left) with the related Rillet Departments. All Rippling departments must be mapped to a Rillet department.
Pay Type Allocations
In the third step, you will map the Pay Types (left) to the related Rillet GL Accounts. You will need to fill out a GL account for all pay types in the Liability Default Account and Expense Default Account columns. Note that you can select an Earnings default which will apply to all Earnings types unless you select
Liability Default Account & Expense Default Account: These accounts will be used across all departments except for Department which have been explicitly mapped to another account.
Department Specific Accounts: To the right of the Expense Default Account, you can elect to change the GL account for any specific Account/Department combination. Each of these inputs is optional and you can choose to override only certain accounts within a department. This is commonly used when certain departments need to be allocated to a Cost of Goods Sold account instead of an Operating Expense account.
Note that the mappings for Taxes and Benefits are at the bottom of this step.
Employee Allocation (Optional)
As an optional final step, you can override any employee’s departments and can split an employee’s total cost into multiple different departments using the Department Allocation feature. For example, This is commonly used to split an employee between Sales and Customer Success or Sales and Accountant Management.
Create Payroll Journal Entries with your Integration
Using the mapping created in the step-by-step instructions above, Rillet will automatically create payroll journal entries when the payroll run has been finalized in Rippling.
In Summarized format, the journal entry will be created as follows:
Account
Debit
Credit
Earnings
1,000,000
Employer Taxes
90,000
Employer Contributions
50,000
Employee Taxes
100,000
Employee Contribution
14,000
Payroll Liability
1,026,000
Matching to the Payroll Payments in your Bank Feed
Once the payroll total expense has been recorded and a liability has been established, all cash payments to Rippling or to other parties (ex. 401k providers) should be recorded with a Quick Entry to the same Payroll Liability account to relieve the balance in the liability.
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