How to Handle Prepaids with Ramp
Rillet supports automated prepaid amortization. When service periods are added to bills, the appropriate amounts are automatically posted to the prepaid account. For more details, see How to Create a Prepaid Expense.
Ramp does not currently support entering service periods directly. You will need to add them in Rillet after the bill has synced.
You can handle prepaids in Ramp using one of two methods: Prepaid Clearing Method (recommended), or Direct Expense Method.
Prepaid Clearing Method (recommended)
This method records Ramp expenses to a prepaid account first, so you can easily identify bills that require service periods. It’s the preferred approach because it simplifies tracking and adjusting expenses in Rillet.
Create a new GL account for prepaid Ramp expenses in your Chart of Accounts, and set the Subtype to Other Current Asset.
Classify the bill in Ramp to this prepaid account.
Sync the bill from Ramp to Rillet.
Open the bill in Rillet and update it to:
Select the correct Expense account.
Add the correct Service Period.
Tip: This method makes it easy to identify bills that need a service period added in Rillet.
Use this method if you prefer to classify Ramp bills directly to the expense account. You’ll need to update service period details in Rillet after syncing.
Classify the bill in Ramp directly to the expense account.
Sync the bill from Ramp to Rillet.
Edit the bill line items in Rillet to add the correct Service Period.
Note: Until you add the service period in Rillet, the full bill amount is recorded as an expense in that period
Rillet supports automated prepaid amortization. When service periods are added to bills, the appropriate amounts are automatically posted to the prepaid account. For more details, see: 📄 How to Create a Prepaid Expense.
Ramp does not currently support entering service periods directly. You will need to add them in Rillet after the bill has synced.
You can handle prepaids in Ramp using one of two methods: Prepaid Clearing Method (recommended), or Direct Expense Method.
Prepaid Clearing Method (Recommended)
Create a new GL account for prepaid Ramp expenses in your Chart of Accounts, and set the Subtype to Other Current Asset.
Classify the bill in Ramp to this prepaid account.
Sync the bill from Ramp to Rillet.
Open the bill in Rillet and update it to:
Select the correct Expense account.
Add the correct Service Period.
Tip: This method makes it easy to identify bills that need a service period added in Rillet.
Direct Expense Method
Classify the bill in Ramp directly to the expense account.
Sync the bill from Ramp to Rillet.
Edit the bill line items in Rillet to add the correct Service Period.
Note: Until you add the service period in Rillet, the full bill amount is recorded as an expense in that period.
See Also
For more prepaid expense workflows and related adjustments, see the following articles:
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