> For the complete documentation index, see [llms.txt](https://docs.rillet.com/EjmEP4KZ9BVp9j2ho4Mh/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rillet.com/EjmEP4KZ9BVp9j2ho4Mh/general-accounting/journal-entries/journal-entry-approvals.md).

# Journal Entry Approvals

In **Rillet**, the journal entry approval process lets you review and approve manual journal entries, ensuring that only specific people check and approve entries before they are finalized. Before you can approve a journal entry, it must first be created. See [**Create a Journal Entry**](/EjmEP4KZ9BVp9j2ho4Mh/general-accounting/journal-entries/create-a-journal-entry.md) for instructions.

### Approval Process

Follow these steps to review and approve a journal entry in Rillet:

1. Go to **Reporting** in the main menu.
2. Select **General Ledger** under **Close Reports**.

   <figure><img src="/files/aNPQ141vg0BDPTUXaWn4" alt=""><figcaption></figcaption></figure>
3. Filter the report by a status of **Pending Approval** to display the entries awaiting review.

   <figure><img src="/files/yv6j5XRdXt1uqkHUe1PZ" alt=""><figcaption></figcaption></figure>
4. Click the journal entry you want to approve. If you created it, you can still edit it while it remains unapproved, but approval must come from another user.

   <figure><img src="/files/FBOoD5ipuUa7TSLx9pX3" alt=""><figcaption></figcaption></figure>
5. Click the **Approve** button if the entry meets the requirements. If it does not, select the option to delete it.

   <figure><img src="/files/MhBPQ8N7ZZaOE8PmdZbn" alt=""><figcaption></figcaption></figure>

{% hint style="warning" %} <mark style="color:$warning;">**Warning:**</mark>

Once the journal entry is approved, it can be edited. After making the necessary changes, it is sent back to **Pending Approval**.
{% endhint %}

After submitting your journal entry, you will see a message “**Journal Entry approved successfully**,” indicating that the approval process has been completed correctly.

### Bulk Approve Journal Entries

Complete these steps to bulk approve journal entries:

1. Go to **Reporting** in the main menu.
2. Select **General Ledger** under **Close Reports**.

   <figure><img src="/files/aNPQ141vg0BDPTUXaWn4" alt=""><figcaption></figcaption></figure>
3. Filter the report by a status of **Pending Approval** to display the entries awaiting review.

   <figure><img src="/files/yv6j5XRdXt1uqkHUe1PZ" alt=""><figcaption></figcaption></figure>
4. Select the checkbox next to each journal entry you want to approve.

   <figure><img src="/files/GYLjvxM4CwQbQh57VZCy" alt=""><figcaption></figcaption></figure>
5. Click **Approve** in the selection bar that appears at the bottom of the screen.

   <figure><img src="/files/UIKugaeiNOVfZ3duJQGv" alt=""><figcaption></figcaption></figure>
6. Review the confirmation message and click **Approve** again to complete the bulk approval.<br>

   <figure><img src="/files/AbBaGA87fJFMpVx8Ih9k" alt=""><figcaption></figcaption></figure>

{% hint style="info" %} <mark style="color:$info;">**Note:**</mark>

Bulk approval respects existing permissions and approval workflows, so only authorized users can approve entries this way. Any entries that cannot be approved due to approval workflow rules are listed once the run finishes.
{% endhint %}

Once the run finishes, the approved entries no longer appear in the **Pending Approval** filter.

### Frequently Asked Questions (FAQ) <a href="#undefined" id="undefined"></a>

<details>

<summary>Do uploaded journal entries go through the approval workflows?</summary>

Yes, the user who uploaded the journal entry will be designated as the creator, so a different user will need to approve the entries.

</details>

<details>

<summary>Do Quick Entries go through the approval workflows?</summary>

No. Because these are controlled through a Rillet workflow and one side of the entry cannot be edited, they do not follow the same approval guidelines.

</details>

### See Also

To learn more about journal entries in **Rillet**, review these articles:

* [**Create a Journal Entry**](/EjmEP4KZ9BVp9j2ho4Mh/general-accounting/journal-entries/create-a-journal-entry.md)
* [**Upload Journal Entries**](/EjmEP4KZ9BVp9j2ho4Mh/general-accounting/journal-entries/upload-journal-entries.md)
* [**Create a Reversal Journal Entry**](/EjmEP4KZ9BVp9j2ho4Mh/general-accounting/journal-entries/create-a-reversal-journal-entry.md)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.rillet.com/EjmEP4KZ9BVp9j2ho4Mh/general-accounting/journal-entries/journal-entry-approvals.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.