Add a Bill
You can create a bill in Rillet to record vendor expenses and manage accounts payable. Bills can include multiple line items and support different currencies and tax settings when working with international subsidiaries.
When you create a bill, you enter:
Header-level details (vendor, dates, and currency)
Line-level details (accounts, amounts, and dimensions)
Before You Begin
Make sure that:
You have permission to create bills in your workspace.
The vendor already exists in Rillet.
Required accounts and dimensions (such as Department) are set up.
If applicable, international subsidiaries and tax settings are configured.
Create and Record a New Bill
You can quickly record vendor bills directly in Rillet to ensure accurate tracking of expenses and payment schedules.
To add a bill:
Go to Accounts Payable > Bills.
Select + Add Bill.
Enter the following bill information:
General Information
Vendor Name: Select the vendor's name from the dropdown menu (e.g., "Demo Vendor").
Subsidiary (if applicable): Select the subsidiary the bill belongs to.
Bill #: Enter the bill number.
Bill Date: Set the bill date (e.g., "01/23/2026").
Due Date: Specify the due date of the bill (format mm/dd/yyyy).
Payment Terms: Select one of the following:
Due on Receipt
Net 10
Net 30
Net 60
Custom
GL Impact Date (optional): Choose a different posting date if needed.
Currency (if applicable): Select the bill currency for international subsidiaries.
Line Items
Account: Select the account where the bill will be charged.
Description (optional): Provide a clear description of the item or service being billed (e.g., Consulting Service).
Amount: Enter the amount for the line item.
Region (Optional):
Dimensions (Optional): Depending on your workspace configuration, you may see additional fields such as:
Region
Department
Stage
Location
Customer Segment
Color
Allocate Amounts Across Dimensions (Optional) You can split a line item across multiple accounts or dimensions using allocations.
For detailed instructions on how allocation rules work, see Create and Apply Allocations in Rillet.
Service Period (optional): If applicable, specify the service period using the format mm/dd/yyyy. For more information, see Create a Prepaid Expense.
Tax (If Applicable): If the bill belongs to an international subsidiary or requires VAT.
Enable the Taxes toggle on the line item.
Select a VAT Type and VAT Rate.
Choose how tax is applied:
Exclusive: Tax is added on top of the amount.
Inclusive: Tax is included in the total amount.
Rillet automatically calculates the tax and updates the total bill amount.
Click + Add Another Line Item to add multiple Line items.
Select Select File to upload supporting documents or invoices (PDFs).
Click Save to create the bill, or Cancel to discard changes.
After saving, a confirmation message appears indicating that the bill was created successfully.
Notes
Some fields are required depending on your workspace configuration (for example, Department).
Bills created for international subsidiaries may require VAT information.
You can attach supporting documents such as PDFs.
You can edit a bill after saving if changes are needed.
See Also
Learn more about managing bills and payables in Rillet:
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