Connect Gusto to Rillet

Connect Your Gusto Integration

To connect your Gusto to Rillet, you will navigate to Organization Settings > Integrations> Gusto.

Click on the tile to begin the integration process. You will then be taken through a workflow to enter your credentials to connect Gusto

Note that you will need administrative access to Gusto in order to establish the connection to Rillet. Once you have signed into Gusto, you will be rerouted back to Rillet where you can continue the set up.

ProTip: Any Rillet Admin user can complete the set up the payroll mapping after the connect has been made, so the Gusto Admin is just needed to establish the connection.

Set up your Payroll Mapping in Rillet

To set up your Gusto <> Rillet Mapping, navigate to the Gusto integration within Organization Settings > Integrations. You’ll be taken through a step-by-step workflow to map your Gusto information into Rillet

General

• Sync data from: Any payroll runs with an effective date on or after this date will be synced into Rillet. Rillet will ignore any information prior to this date.

• Payroll liability account: This account will be used to record the amount due to Gusto for the funding of the payroll run.

Department Mapping

In the next step, you will map your Gusto Departments (left) with the related Rillet Departments. All Gusto departments must be mapped to a Rillet department.

Pay Type Allocations

In the third step, you will map the Pay Types (left) to the related Rillet GL Accounts. You will need to fill out a GL account for all pay types in the Liability Default Account and Expense Default Account columns. Note that you can select an Earnings default which will apply to all Earnings types unless you select

• Liability Default Account & Expense Default Account: These accounts will be used across all departments except for Department which have been explicitly mapped to another account.

• Department Specific Accounts: To the right of the Expense Default Account, you can elect to change the GL account for any specific Account/Department combination. Each of these inputs is optional and you can choose to override only certain accounts within a department. This is commonly used when certain departments need to be allocated to a Cost of Goods Sold account instead of an Operating Expense account.

Note that the mappings for Taxes and Benefits are at the bottom of this step.

Pro Tip: Employee Taxes and Employee Contributions are commonly set to the payroll liability or payroll clearing account because they are just a passthrough withholding so they are not an expense to your organization.

Create Payroll Journal Entries with your Integration

Using the mapping created in the step-by-step instructions above, Rillet will automatically create payroll journal entries when the payroll run has been finalized in Gusto.

In Summarized format, the journal entry will be created as follows:

Account	Debit	Credit
Earnings	1,000,000
Employer Taxes	90,000
Employer Contributions	50,000
Employee Taxes		100,000
Employee Contribution		14,000
Payroll Liability		1,026,000

Matching to the Payroll Payments in your Bank Feed

Once the payroll total expense has been recorded and a liability has been established, all cash payments to Gusto to other parties (ex. 401k providers) should be recorded with a Quick Entry to the same Payroll Liability account to relieve the balance in the liability.

ProTip: You can confirm the net impact of the Payroll Liability through the Account Register.