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Upload Bills

This section outlines how to upload your bills into Rillet’s Accounts Payable module. By uploading bills, you can efficiently track and manage outstanding payments, monitor due dates, and update your financial records.

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Bill Upload Process

To upload bills into Rillet:

  1. To access the bills management page, go to Accounts Payable > Bills.

  2. To upload bills into Rillet, click Upload Bills and choose a bill provider (if applicable).

  3. If using the CSV template file (AP Bill Import - Sheet1.csv), the required columns in the template are:

    Field

    Mandatory

    Explanation

    Active?

    Yes

    Whether the vendor is active or not.

    Vendor Name

    Name of the vendor issuing the bill.

    Invoice #

    The unique invoice number associated with the bill.

    Invoice Date

    The date the bill was issued.

    Due Date

    The date the bill is due for payment.

    Amount

    The total amount due on the bill.

    Description

    A brief description of the bill or the purpose of the invoice.

    Bill Line Item Amount

    Amount for each line item on the bill.

    Bill Line Item Description

    Description for each line item.

    Total Line Items

    Total number of line items included in the bill.

    Service Period Start

    The start date for the service period covered by the bill.

    Service Period End

    The end date for the service period covered by the bill.

    Account Name or Number

    The account or cost center to allocate the bill.

    Field (Departments)

    The department to which the bill should be assigned.

  4. Select Upload File.

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    Notes:

    • Once bills are uploaded, they will be automatically synced.

    • This happens when the bills are marked as ready or when a payment schedule is set.

  5. You can see the bill information in these columns:

    • Status

      • Partially Paid

      • Unpaid

      • Paid (Uncleared)

      • Partially Credited

    • Vendor Name: The name of the vendor who issued the bill.

    • Bill Number: The unique identifier for the bill.

    • Date: The date the bill was issued.

    • Due Date: The date by which the bill needs to be paid.

    • Amount: The total amount of the bill.

    • Account: The account associated with the bill.

    • Field: The department or cost center tied to the bill.

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See Also

Find more resources on handling expenses and vendors:

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